Board of directors
The board of directors is responsible for planning and maintaining the direction and operation of the organization.
Functions of the board are defined by the Bylaws and are summarized as follows:
- Meet quarterly or as needed to review budget, direction and general programs.
- Produce quarterly reports for interested parties.
- Produce annual reports and financial statements for use in compliance with Federal, State and local authorities.
- Re-elect/elect board members annually in accordance with bylaws.
Employees Initially, the operation of the organization will be entirely volunteer based. Employees will be hired to manage and maintain the business and daily operations as needed. Employees will be compensated, however compensation may not be tied to the organizations fund raising efforts.
Intern Program The organization will institute an intern program based drawing initially from the students the George Mason University in Fairfax VA. At the boards direction the program will be expended to include other area institutions. As the organization grows beyond the pilot Center for Clean Energy Education and expands opening regional Centers, the intern program will be essential in holding down costs as well as building relationships within the communities served.
Significance No owners are in a 501 (c)(3) organization. The founder(s) of the 501 (c)(3) may serve on the organization board of directors or act as officers for the corporation. A 501 (c)(3) organization may or may not have Board members that are actively involved in the organizations affairs. The 501 (c)(3) board exists to ensure that the organization in operated in a way that best meet the needs of those availing themselves of the organizations services. Features A key feature of a 501 (c)(3) are the committees that operate within the organization. Committees may be formed to handle fundraising, budget, public relations or any matter that comes before the board. Each committee should consist of at least one board member. Other committee spots should be filled by the 501 (c)(3) organizations staff, officers or members. Function Officers of a 501(c)(3) are selected by the company’s board of directors. Directors of a 501(c)(3) organization are allowed to act as officers of the organization. Officers in a 501(c)(3) may consist of positions, such as vice president, treasurer, executive director or president and secretary. The day-to-day activities of a 501(c)(3) are managed by the organization’s officers. The officers of a 501(c)(3) organization coordinate with and carry out the decisions made by the organization’s board of directors. The staff of a 501(c)(3) organization is managed by the officers of the organization. The 501(c)(3) organizations have staff members responsible for carrying out the decisions made by the organization’s officers and directors. Staff members of a 501(c)(3) organization may consist of paid and volunteer workers. Paid staff members may hold administrative and managerial positions in the organization. Volunteers are not paid for their services, but will assist the staff members in completing tasks for the 501(c)(3) organization. Benefits A major benefit of a 501(c)(3) structure is that it provides an organization with administrative support and governance. The term governance refers to the strategies and controls used by a 501(c)(3) to ensure the organization fulfills its mission. Governing a 501(c)(3) is the responsibility of the organization’s officers and board members. The administrative support provided to a 501(c)(3) comes from the organization’s staff and officers. Coordination between the board of directors, officers and staff allows the 501(c)(3) to implement programs that will allow the organization to accomplish its overall goals. Considerations A 501(c)(3) organization must have at least one director responsible for making strategic and financial decisions for the organization. Certain states may require a 501(c)(3) organization to select a minimum of three people to serve on the organization’s board of directors. In addition, directors of a 501(c)(3) organization must ensure that the organization remains in full compliance with all federal, local and state legal regulations.
Donors All donations are for the general use of the organization. Donors may make donations in support of a specific project or Regional Center, however these donations will be received by the general fund with no restrictions on the use of those funds. The board will use reasonable effort to use funds that were specifically identified towards the purpose identified by the donors. All donations are tax deductible for US taxpayers under section 501(c)(3). Letters acknowledging donations will be sent to all donors as a matter of policy.